As we’ve discussed previously, the rising BYOD trend and the new popularity of telecommuting has made it necessary for mobile workers to find and adopt new technologies that give them secure remote access, viewing, editing, online collaboration and communication capabilities.
When looking for tools to facilitate online collaboration, there are a couple of questions you must ask yourself before choosing a program or service. The first question is what is the most important characteristic you want the program or service to have?
Once you answer whether it’s speed, access, editing, or communicating capabilities that are the most important the program/service you need, you can choose the right program/service for you and your business.
There are many online collaboration tools, programs, and services out there today, however, many of them can end up being very expensive (charging both monthly fees as well as charging per project). And so, we have listed some of the best inexpensive online collaboration tools, programs, and services as well as the qualities they are best known for:
1. Google Drive
With Google Drive, you can create, save, and share up to 2GB of data in Google Drive for free. Google Drive is the best for online document collaboration in that it allows multiple users to access and edit the same document at once. You can also add comments to the text as well as chat with each other in an instant message box on the right side margin of every document.
If you are looking for project management capabilities, Teambox is the online collaboration tool to choose. Some of the project management aspects of this program include task lists, due dates, and email notifications.
Though Smartsheet is a subscription online collaboration tool, it does come with a 30-day free trial. The security features in Smartsheet include restricting access and monitoring usage, so you can safely share sensitive data. Smartsheet also incorporates aspects of Word and Excel to allow you to better edit your data.
The Co-op dashboard looks a lot like the newsfeed on Facebook. Users in the same group can post status updates that will be seen by the rest of the group. You can also track time spent on certain projects and keep detailed records of your work so that you can go back and check it.
Remember, if it’s fast and secure remote access you’re looking for as the primary characteristics for the online collaboration tool you decide to use, then TappIn is by far your best bet. TappIn gives you secure and immediate access to your own and shared data from a wide range of mobile devices.
What do you look for in an online collaboration tool? Which tools, programs, and/or services would you recommend for online collaboration? Did we miss any of your favorites?