Monthly Archives: October 2012

BYOD Best Practices - A Guide

As the Bring Your Own Device (BYOD) trend continues to gain traction in schools and most of the today’s global workforce, the IT risks associated with BYOD will continue to grow as well. And as more and more sensitive data is saved in online storage solutions or on people’s personal mobile devices, the need for secure remote and mobile access solutions has become paramount.

And so, to make sure you and your employees are securely accessing files via a mobile device or cloud storage solution, it’s important that you follow some basic BYOD best practices. This guide will share with you four best practices for BYOD in the workforce:

1. Safeguard your content online and off – Making sure that your wireless connection is protected, that you have optimized your online accounts for maximum security, and that you are only visiting secure websites are a few basic steps that anyone can take to help keep the devices you use (to remotely access your files and sensitive data) safe and secure.

 2. Provide tools anyone can use – No matter how big or small your business is, you undoubtedly will have employees with varying degrees of tech-savvy-ness. To make sure all of your employees are following the same BYOD best practices, you need to make sure that for whatever needs they have (sending large files, online collaboration, video sharing, etc.), you provide them with a tool/service that even your least techy person can be comfortable using.

3. Make sure employees that are leaving aren’t taking your sensitive data with them – if your company encourages its employees to use their mobile devices to increase productivity, it’s critical that you come up with a plan for if/when those employees leave. BYOD is already risky, but once you throw in a terminated employee, the risks are much greater.

4. Design and implement an effective and secure BYOD policy – Much like a best practices guide, your BYOD policy should be available to all of your employees and it should clearly indicate how they should use their personal devices in conjunction with work materials. Make sure that your BYOD policy is clear and easy to understand and that your employees both understand and agree to adhere to the rules put in place in your policy.

Ideally, you want to find a service or tool that is able to take the guess-work out of whether or not your employees are adhering to BYOD best practices.

That’s where TappIn comes in. With TappIn, your content isn’t being saved in or synced to an online storage device, and instead can remain safe on your computer or NAS. With TappIn, you can choose who you want to share your files with, as well as remove access from former employees. And because TappIn is extremely easy to use, even your least techy employees can use it.

Try TappIn Pro FREE for 30 days and see for yourself how TappIn helps make BYOD less risky.

5 Ways in Which TappIn Saves Even the Worst of Days!

Have you ever gotten to class and realized you've left your homework on your computer at home? Have you ever gotten home and realized that the documents you need to do work from home are trapped on your work computer? Have you ever wanted to share a video or pictures with grandparents without having that media broadcast online?

We live in a digital age now where a majority of correspondence, work, and entertainment takes place online. People use the internet to access a wide range of different digital content from work, to pictures, to music. Whether you’re a professional, a parent, or both, life gets busy, and having access to your own digital content is something you shouldn't have to worry about.

TappIn turns your phone into a one-stop shop for all of your digital content, no matter where you have stored that content. Not sold yet? Consider these five stories in which TappIn’s remote access saved the day from being a horrible, no good, very bad one.

Horrible, No Good, Very Bad Day 1: Averted, thanks to photo sharing with TappIn!

Michelle was on her way to her best friend’s wedding. She had just pulled into the parking lot of the venue when she realized she’d forgotten her computer.  Her computer that had the slide show of the soon-to-be newlywed couple that was supposed to play before and after the ceremony.It had taken her a half an hour to drive to the venue; she had no time to go home and get her computer now.

On the verge of tears, and fearing she had ruined an important part of the ceremony, Michelle remembered that she had TappIn on her mobile.And unlike her computer, Michelle never left home without her phone.  Using TappIn, she was able to remotely access the photos she had saved on her home computer, because TappIn enables you to share photos no matter where you have saved them.

Horrible, No Good, Very Bad Day 2: Averted, thanks to Video Streaming with TappIn!

Frank had his final presentation for his video editing class in the morning. He had stayed up all night making the final edits to his short film and was trying to save it on something he could transport to class, since his PC was a desktop computer. Saving or sending the video anywhere other than his PC required purchasing expensive storage solutions. He was finally able to save it to a blank DVD, but the quality of the burned DVD was less than impressive.

That’s when Frank remembered he had TappIn. TappIn is the only video streaming solution that doesn't require you to save, upload, or send your video anywhere other than where it is first created. And because you don’t have to upload the videos to view them, when Frank got to class all he had to do was connect his phone to the projector and as soon as he pressed Play, the video began.

Horrible, No Good, Very Bad Day 3: Averted, thanks to music streaming with TappIn!

Ben is a musician, and though everyone who heard him knew he was going places, he hadn't yet made the connections he needed to quit his day job. He was dozing in and out of sleep on his daily morning bus ride home from the graveyard shift when he saw a famous local musician causing a stir outside of a Starbucks. At the next stop, he jumped off the bus and started running toward the frenzy.

Since it was early, the crowd was small and relatively calm and Ben was easily able to get the front of the group and ask the musician if he would listen to one of his songs.

“Do you have it on you?”A man standing next to him asked. Ben pulled out his phone and used TappIn to start streaming music, his own music.

The small crowd was encouraging and nodding their head to the beat, when the musician asked, “Do you have other songs?”

“Tons,” Ben replied with a smile, bringing up all of his songs on his phone.

Horrible, No Good, Very Bad Day 4: Averted, thanks to sending large files with TappIn!

Harry was in a rush to meet his newest clients, a large hotel chain that was interested in having him design the hotels for their two newest locations. In his excitement that morning, Harry hadn't noticed that the email he tried to send himself, the email with all of the files he planned to present to his clients, hadn't gone through because it had exceeded the file size limit.

He broke out in a cold sweat as he reached the clients’ offices and realized he didn't have anything on him that he could present to them. All of his files were at home on his home computer. As he planned his apologies, he remembered he had TappIn.  Using TappIn, he could access any file of any size, making sending large files obsolete.

Horrible, No Good, Very Bad Day 5: Averted, thanks to document access with TappIn!

Carlos was on his way to class after he had stayed up all night putting the final touches on his final thesis paper when he realized that he hadn't sent himself the right document to print on campus. In his exhausted state, he had sent an older version of his final paper to himself instead of the updated one. He was about to turn around and start sprinting on tired legs back towards his house when he remembered he had TappIn.

Carlos hadn't used TappIn that much. He’d downloaded it, played with it for a couple of days, and forgot about it. A couple of taps and seconds later Carlos was able to access the document (link to document access post that hasn't been posted yet, but should be posted before this piece) he was looking for and send the latest version to himself so that he could print it out on campus.

Have you ever been in a scenario like one of the above? Tell us about a horrible, no good, very bad day that was saved with TappIn!

How to Access and Share All of Your Files from Anywhere at Any Time

As more and more people use the internet to communicate with their friends, family and co-workers, many people have been asking for a simple and secure way of sharing and accessing documents online. Whether you’re looking to access sensitive work documents, or share private information with family and friends, there is only one solution that enables you to share and access all of your documents from anywhere at any time without having to save or move those documents. That solution is TappIn.

How to Access Your Files Anytime, Anywhere

Have you ever been at work or school and realized you've forgotten an important document or file on your home computer? Usually in this instance, most people chalk not having that document up to a loss, or if the document is extremely important they are required to get back home and get that document off of their home computer.

But with TappIn, once you download the TappIn app to your computer and mobile devices (including Apple iPhone or iPad, Google Android or Windows Phone 7), you will be able to quickly and securely access any and all documents you've saved on these devices from anywhere at any time.

How to Share Your Files Anytime, Anywhere

After downloading TappIn, whenever you wish to share a document, all you have to do is login, locate the file or folder you would like to share and click on it and tap “Share This File.” And because with TappIn, you don’t have to move or upload your documents anywhere else, you can relax knowing that your shared files never leave the safety of your computer.

Once you have selected “Share This File,” you can use TappIn’s one-click contact management tool to import contact information (from providers like Gmail, Yahoo, and Hotmail) from your mobile device and select which contacts you want to invite into your private TappIn network. Once those contacts accept your invitation, they can immediately access the documents you’ve selected to share with them.

Three Ways TappIn Beats the Competition in Document Access and Sharing

  1. No Need to Move or Upload Documents: As we've pointed out earlier, unlike other online document access and sharing solutions, TappIn doesn’t require you to store your documents in any one folder or file. With TappIn, you can access ALL of your files, folders, and documents no matter where they are saved.
  2. SecureShare Technology: For your more sensitive documents, TappIn’s SecureShare technology enables you to set authentication settings when sharing documents.  With SecureShare, you can require certain users to login before viewing the documents that have been shared with them. Permissions can also be set individually, allowing some recipients to view, edit, or download your document.
  3. TextShare: For the fastest and easiest way to share documents, TextShare enables you to share documents, files, folders with others via text messaging. With TextShare, a shortened URL (that cannot be tracked) to your document is sent to your recipients and they may access that document directly from their messages.

Not only is TappIn perhaps the easiest to use app for sharing and accessing documents, it is by far one of the most secure online file sharing options available today.

 

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Putting Businesses at Risk - The 3 Big IT Problems with Online Storage

The world’s workforce has changed drastically over the past few years with the advent of the internet and mobile technologies. Tools, services, and programs that enable people to store data online and help facilitate online collaboration are becoming more and more popular as more people join the BYOD (bring your own device) movement.

However, using these tools, services, and programs like the Cloud and Dropbox, that facilitate both online storage as well as online collaboration, has proven a major problem for many businesses’ IT departments. The primary role of the IT department in any business is to protect the digital content, data, files, ideas, etc. that belong to the business from cyber security threats.

The three biggest problems for IT departments whose employees use online storage are that:

1. Employees Choose Programs Differently than IT Departments

Employees usually adopt and use programs that are A. easy-to-use and B. inexpensive, and they don’t usually consider the security threats associated with using that program. IT departments choose programs that are first and foremost secure.

 2. Employees Don’t Ask Permission

Many employees using these online storage and online collaboration programs don’t seek any permission or clearance from their superiors or IT department before they decide to use the program. How can an IT department keep sensitive data protected when they don’t know where it is being saved?

 3. Employees Often Don’t Set the Right Privacy Settings

Because it is often the employee who decides which program they will use and not a member of the IT department, many employees using these programs don’t know how to set the proper security settings. Businesses don’t necessarily have to stop the use of these programs altogether, but if they do use them, the IT department should be in charge of setting the proper security settings for employees.

 

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Expand the Memory of Your Mobile Device without Buying More Storage

Are you someone who stores a large amount of data, photos, or music on your cell phone or other mobile device? Perhaps you’re a photographer who needs to be able to access large photo folders from your phone to share with clients. Perhaps you’re a lawyer who needs access to large files that you don’t wish to transport back and forth from your home.

Whoever you are and whatever your needs be, if you’re reading this post it is because the current amount of storage on your phone or mobile device is not enough to meet your day-to-day needs.  What if I told you that you could expand the memory of your mobile device so that you can access unlimited amounts of data without having to buy more storage?  Don’t believe me?  Let me explain.

Access > Storage

TappIn is an app that gives everyone from photographers to lawyers, and everyone else in between, access to unlimited amounts of data from their cell phone or mobile device. The best part is, because TappIn is an access tool and not a storage solution, you do not have to pay for more storage for the more data you access.

If you are a photographer, there is no need to use all of your storage on your phone with pictures.  Instead, you can keep those pictures on your home computer and access them from your phone whenever you are talking with a customer or potential client. With TappIn, if you’re a lawyer, those confidential files on your work computer now don’t need to be moved from one storage solution to the next for you to access them from your home computer or phone. They stay in one place.

Lost Phone = Don’t Lose Sensitive Data

Besides the fact that most cell phones and mobile devices do not have that much storage space on them to begin with, they are also not the most secure storage solutions. There have been a few stories in the news lately of employees leaving their mobile devices in a restaurant or on a bus with sensitive business information that has put their companies at great risk.

With TappIn, you don’t have to worry about having sensitive data on your mobile device, because you aren't storing or saving any of that data or those photos, or music, etc. onto your phone.  Instead, you are simply accessing that information through your phone. And because TappIn has security features that require you to log in to view data you've saved elsewhere, that data isn't readily available to whoever picks up your phone.

There are plenty of free storage solutions online, and inexpensive network attached devices that have far more storage space than cell phones or mobile devices currently contain today. If you want to be able to access all of your documents, all of your photos, and all of your music from anywhere at anytime, there is no storage solution that will suffice alone.  Access is the key. TappIn is the answer.

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BYOD for Back to School - Changing How We Learn Forever

By enabling people to work from anywhere, at any time, from any personal or mobile device, the BYOD trend has already changed the way we work forever. But the BYOD trend isn't only having an effect on the workforce. Recently, this trend has been changing how the next generation of workers (students) learn.

It’s true that there are risks with BYOD in the workplace, so why is BYOD all of a sudden the “Big man on campus”?

BYOD Voted“Most Popular”

The benefits of BYOD are too many to list here, but needless to say allowing students to bring their own device to school enables them to learn in the way they feel most comfortable.  For example, some students find it easier and more efficient to take notes in class on their computer or personal mobile device than using pen and paper.

However, BYOD’s popularity isn't just limited to the classroom.  The devices students bring to class grant them online access to a wealth of information that cannot be contained in a single textbook.

BYOD Now #1 on Back-to-School Shopping Lists

School supply shopping used to consist of shopping for paper, pens, pencils, books, etc.  However, with BYOD, students have all of those supplies in one device.  And because your device won’t run out of ink or paper, you don’t have to continue buying supplies throughout the year.  And since students can purchase texts online, BYOD also gets rid of the need for teachers to provide, and students to haul around, heavy textbooks.

The devices students bring to class can execute a number of actions that school supplies of yesterday are incapable of executing.

Never Forget Your Homework Again with BYOD

With apps like TappIn, which allow you to remotely access your data wherever it’s saved and from any device, the BYOD trend has made it much harder for students to forget their homework (sorry, guys!).Once students save their work on their own device, they don’t have to move or save it anywhere else to share their homework with their teachers.

As more teachers use the internet to communicate with their students by posting assignments and homework online, having access to the internet, as well as your work wherever it’s saved, will become more and more important.

BYOD Helps Make Learning More Fun

Teachers are always looking for new and improved ways to teach material.As lesson plans begin to incorporate more forms of media and technology to make them more interesting for the next generation of students, students will need to be able to view those digital materials with some sort of device.If students are able to bring their own devices to class they will be able to access and experience those materials right away.

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How to Design and Implement an Effective and Secure BYOD Policy

According to a recent Gartner Survey, IT departments have listed BYOD (bring your own device) as one of, if not the top security concern they face today.  The benefits of BYOD are many and so IT departments have had to look for ways to make BYOD more secure instead of getting rid of it altogether.

One of the first steps in making BYOD more secure is designing and implementing an effective and secure BYOD policy.  But how do I write a BYOD policy?  And once it’s written, how exactly do I implement said BYOD policy?  In this blog post, we will discuss the three key steps to designing an effective and secure BYOD policy as well as the three key steps to implementing that BYOD policy.

 

3 Key Steps to Designing a BYOD policy

Clearly articulate your goals for creating a BYOD policy – What do you hope the BYOD policy will accomplish?

  1. Write easy to understand rules for your employees to follow – What devices can employees use?  What programs are acceptable for employees to use?  What security settings need to be in place?  This step requires research on your behalf, figuring out exactly what devices and programs you want to allow your employees to use with your data and/or on your network
  2. Explain the risks involved with disregarding the rules of the BYOD policy, as well as what the outcome for those employees who refuse to follow the BYOD policy are – When your employees have a better understanding of BYOD risks, as well as the potential consequences for them not following a BYOD policy, they will be more likely to follow it.

3 Key Steps to Implementing a BYOD policy

  1. Make the BYOD policy required reading – All of your employees should read your BYOD policy and understand what is in it.  Make the BYOD policy readily available and required reading by requiring that your employees either sign an agreement to follow the BYOD policy, or at the very least, sign a document that says they have read and understand your BYOD policy.
  2. Enforce the BYOD policy – Just writing a policy isn’t enough. Make sure that you are monitoring where your business’ data and files are being stored and moved to and take action against those who do not value the security.
  3. Prepare an employee exit strategy – With BYOD, employees who leave your company no longer need return company-issued equipment and may still have access to sensitive material.  Consider making all of your data only accessible through company emails that can be disabled once an employee leaves.

The importance of writing and implementing a BYOD policy for your business cannot be underestimated in this increasingly mobile workforce.  Finding secure and useful programs you can trust is also incredibly important.  For more information on tools and programs you can trust and include in your BYOD policy, visit TappIn.com.

TappIn Professional Edition Release

Tappin Ready For Business
The primary vision of TappIn is to offer people a single, secure way to access, send and manage all content, regardless of where it is stored. And with the new release of TappIn Professional Edition, we are closer than ever to making TappIn everyone’s one-stop shop for accessing all of their files anytime, anywhere.

So, what’s so special about TappIn Professional Edition?

There are three key features that come with the TappIn Professional Edition that take TappIn’s vision to the next level:

  1. OnTapp – is a 10 GB cloud storage repository that enables users to access, copy and share their stored content when their permanent storage device is off or in sleep mode. OnTapp not only keeps your content on your computer, server, or NAS device (without syncing or copying), it also allows users to set transactional parameters around that content.
  2. Salesforce Integration – with the integration of Salesforce, TappIn users can now access information stored in their Salesforce account using the same TappIn interface they’ve been using to access content stored on a home or office computer.
  3. TappIn Group Manager – is a set of administrative capabilities that enable businesses to manage groups of users. Settings in Group Manager are designed specifically for our professional users and businesses in the always growing mobile workforce.

The Bring Your Own Device (BYOD) revolution comes with many rewards as well as risks. With TappIn’s approach to secure file sharing, we are helping to address perhaps the biggest risk in cloud storage and BYOD — security.

More and more people are choosing TappIn over cloud storage, because it is the most secure and inexpensive solution on the market today. The BYOD movement (and its challenges) are going to continue to grow and we here at TappIn are looking forward to growing with it!