The world’s workforce has changed drastically over the past few years with the advent of the internet and mobile technologies. Tools, services, and programs that enable people to store data online and help facilitate online collaboration are becoming more and more popular as more people join the BYOD (bring your own device) movement.
However, using these tools, services, and programs like the Cloud and Dropbox, that facilitate both online storage as well as online collaboration, has proven a major problem for many businesses’ IT departments. The primary role of the IT department in any business is to protect the digital content, data, files, ideas, etc. that belong to the business from cyber security threats.
The three biggest problems for IT departments whose employees use online storage are that:
1. Employees Choose Programs Differently than IT Departments
Employees usually adopt and use programs that are A. easy-to-use and B. inexpensive, and they don’t usually consider the security threats associated with using that program. IT departments choose programs that are first and foremost secure.
2. Employees Don’t Ask Permission
Many employees using these online storage and online collaboration programs don’t seek any permission or clearance from their superiors or IT department before they decide to use the program. How can an IT department keep sensitive data protected when they don’t know where it is being saved?
3. Employees Often Don’t Set the Right Privacy Settings
Because it is often the employee who decides which program they will use and not a member of the IT department, many employees using these programs don’t know how to set the proper security settings. Businesses don’t necessarily have to stop the use of these programs altogether, but if they do use them, the IT department should be in charge of setting the proper security settings for employees.
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