How to Use Cloud Storage - 5 Important Tips

As we’ve previously written, there are several different ways in which you can avoid online storage fees while still using online and cloud storage. In this blog post, we will share with you five important tips for how to use cloud storage:

Tip 1: Pay Attention to Storage Limits

Because there are so many free online storage offers from top cloud storage services, there is no reason you should have to pay to store files online. However, storing videos and music in your cloud storage solution can cause you to reach your free online storage limits much faster than you would if you were only saving word documents and text files. If you do store videos or music files online, make sure you aren’t exceeding your storage limit, and remove them from the cloud when you no longer need consistent remote access to those files.

Trick 2: Encrypt Your Cloud

Considering how many people are using cloud storage solutions for work and are accessing sensitive work materials from their online storage solutions, making sure that your data is encrypted when it’s in the cloud is important as data ownership in the cloud and cloud vendor security are both serious security issues today. There are a few tools available today that enable you to encrypt your data before storing it in the cloud.

Tip 3: Understand Your Cloud’s Streaming Capabilities

There are different cloud storage solutions for different forms of data. Many online storage and cloud solutions don’t offer comprehensive music streaming or video streaming features. Understanding which cloud storage solutions are right for which data will better help you to store more data online for free in the proper cloud storage solutions. For example, Google Drive, Dropbox and SugarSync are all great cloud storage solutions for documents, spreadsheets, and presentations, while Cloud Drive and Cloud Player are better cloud storage solutions for streaming music.

Tip 4: Use Secure Devices to Access the Cloud

Do you know how secure your mobile access is? When using cloud storage solutions, not only do you have to worry about the security of the cloud storage solutions you choose to use, but you also must consider how secure your devices for accessing that sensitive data are. One way of doing this is to have your IT department install security features onto your mobile device. Another way of doing this is to use secure tools and apps like TappIn every time you access that data.

Tip 5: Bring Your Clouds Together

Recently, tools and services have been developed specifically designed to make it easier to access your data no matter where it’s saved. Use a tool or service (like TappIn) that will enable you to access all of your data no matter which cloud or network attached storage device it is saved in.

 

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