Monthly Archives: April 2013

5 Reasons Your Small Business Benefits from The Cloud

5 Reasons to Use the Cloud in Your Small Business

According to a recent article in Forbes.com, the total market for cloud services “is expected to grow from $76.9 billion in 2010 to $210 billion by 2016.” So far the numbers appear to be backing that assertion up. If you're not using “the cloud” in your small business, here are five good reasons why you might want to start.

1) Secure File Sharing and Access
This is a big deal for businesses of all sizes. Cyber-security is becoming a major risk for businesses on a global scale. Laptops and mobile devices make it easier than ever for people to simply grab the devices that contain important information that places your business and your customers at risk. Rather than storing this information on insecure devices, you can have vital information that’s stored on secured servers in the cloud while allowing access to these important documents and information virtually anywhere and at any time by users who have the right file sharing app, like Tappin.

2) Bring Down Technology Costs
Most small businesses can’t easily afford a full time IT guy (or girl) on staff. It’s an expense that would be nice, considering the vulnerabilities many companies face when it comes to cyber security. However, it’s largely outside the realm of practicality. Storing information on secured clouds means that you have the benefits of a full-time IT staff to protect your information for a much more affordable price.

3) Convenience
It wasn’t that long ago when people had to carry portable filing cabinets around to keep up with all the paperwork they were responsible for. At least that’s what it felt like after eight to ten, or more, long hours of a workday. Now all you need is a smartphone, tablet computer, or laptop and you can access all those important files at any time of the day or night. It’s much more convenient than it’s ever been in the past.

4) Disaster Recovery
Recent years have shown devastating disasters that wiped out communities. Whether it’s forest fires, hurricanes, earthquakes, or tornadoes; disasters happen at the worst possible moments. Off-site storage of information in “the cloud” ensures that when bad things happen for the sake of your business, the information you’ve stored in the cloud is protected. This will help you, and your business, get back up and running much faster. It will also give you the tools you need to get in touch with customers to update them about what’s going on too.

5) Reduce Environmental Impact
How many trees are lost to creating additional paper copies of information so that multiple people in your business have access to it? Business owners interested in adopting a more earth-friendly way of doing business will appreciate the simplicity of this step in the process.

These are just a few of the general ways businesses benefit from operating in the cloud. If you look hard enough, you’re sure to find a few ways that are specific to your business. Then you can become part of the 41 percent of growth in expected cloud use the IDC’s “Worldwide and Regional Public IT Cloud Services 2012-2016 Forecast” has predicted over the next four years.

 

Benefits of Remote File Access for Your Small Business

Remote file access is so much more than a simple backup copy of all the important documents and files your business possesses. It’s easy access to this information no matter where you or your employees may be at the time. Here are five of the benefits your small business can enjoy with remote file access.

1) Access Files while at Client’s Site
Employees no longer need to bring large, heavy briefcases full of information with them to client’s sites. Whether you’re in the construction business, provide insurance estimates, or provide home health services; you can now access important construction plans and other information, insurance files, and medical records on-the-go. All you need is the right mobile app, such as Tappin, on your mobile device or laptop to securely access the information wherever your business takes you.

2) Better Time Management
It can take a great deal of time to drive back and forth gathering the correct documentation between clients. Searching through files and folders is another time consuming process. Even worse is going back and forth between offices or cubicles in search of one elusive document that got away. Having all the information stored in one convenient location for fast access by whomever needs it is the simplest solution for everyone.

3) Automatic Backups
Wouldn't it be nice if you never needed to worry about losing important documents again? That day is here. Most businesses, sadly, just haven’t caught on quite yet. Remote file access means there’s already a secured backup of the information your small business requires.

4) Collaboration
No matter how many employees you have working on a given project at a time, or how limited or involved their roles may be, you can now allow as many employees as you need to have shared access to the same documents and information without printing out dozens (or even hundreds) of copies. This makes it easier than ever before to get the right information to the right people without any paperwork becoming lost in the transition.

5) Increased Productivity and Profitability
At the end of the day, this allows your employees to invest their talents where they are most needed, rather than on shuffling papers and packing them up for the day. You’ll get more productivity from them and that will lead to greater profits for your business.

Remote file access has a lot to offer small and large businesses alike. Perhaps the best benefit, for small business owners, is that you get the benefit of an IT department without the high costs.