Category Archives: BYOD

How to Create Your Own Private Cloud

CREATE YOUR OWN PRIVATE CLOUD WITH SECURE MOBILE ACCESS AND FILE SHARING

TappIn, has partnered with Scale Computing, makers of the HC3 technology platform, the first hyperconverged infrastructure for virtualization and storage. Together, TappIn and Scale now jointly provide secure, mobile access to a complete private cloud environment that is easily managed by IT departments and easily accessed by end-users.

We invite you to learn more about how this partnership can benefit your organization by attending this informational webinar on May 14th: - CLICK HERE TO SIGN UP NOW

IT DIRECTORS WANT TIGHT CONTROL OVER LOCALLY STORED DATA….
yet employees want to access that data from anywhere, any time, and on any device.

With Scale Computing’s HC3 and TappIn, small and midmarket organizations can have both.

TappIn is an Info Security Guides Global Excellence Award winner.  Together with the HC3, TappIn makes it easy for IT Managers to have control AND give necessary endpoint access to locally stored data.

Sign Up for the Webinar Today!

  1. Discover how Scale’s HC3 gives your applications maximum uptime without giving your CFO sticker-shock. It’s roughly 50% less than a comparable VMWare-based architecture and much, much easier to use.
  2. Explore Tappin’s unique feature set and how it makes data stored on the HC3 highly accessible from any device.
  3. Learn how the HC3 and Tappin combination save you time and money while securing your data on-premise and delivering controlled access to your BYOD policies.

A live Q&A session will follow the presentation.

PRESENTERS

Andrew Tull
Vice President of Business Development | TappIn
Andrew Tull acts as Vice President of Business Development for Tappin with primary responsibility for the creation and execution of business development efforts focused on targeted strategic market verticals and accounts. Andrew has over 20 years of experience leading the sales and business development efforts for several organizations in the security-software, technology, and consumer packaged goods industries. He has also been involved in all aspects of account and sales team management, operations, and sales technology for companies that have included Procter + Gamble, Johnson + Johnson, and Net Nanny Software.

Patrick Conte
EVP and GM, Field Operations | Scale Computing
Patrick joined Scale from Azul Systems, where he was the SVP of Worldwide Field Operations. With over 25 years of experience in successfully launching companies into the market from pre-revenue into IPOs and major acquisitions, Patrick has consistently demonstrated strong go-to-market execution and growth strategies.

Alan Conboy
Global Solutions Architect | Scale Computing
Alan is responsible for testing third-party solutions with Scale Computing’s HC3 as part of Scale’s strategic alliance program. He also supports the channel and sales organization as a Systems Engineer. With over 20 years industry experience, Alan is well versed in the needs of the midsize IT generalist.

 

5 Reasons Your Small Business Benefits from The Cloud

5 Reasons to Use the Cloud in Your Small Business

According to a recent article in Forbes.com, the total market for cloud services “is expected to grow from $76.9 billion in 2010 to $210 billion by 2016.” So far the numbers appear to be backing that assertion up. If you’re not using “the cloud” in your small business, here are five good reasons why you might want to start.

1) Secure File Sharing and Access
This is a big deal for businesses of all sizes. Cyber-security is becoming a major risk for businesses on a global scale. Laptops and mobile devices make it easier than ever for people to simply grab the devices that contain important information that places your business and your customers at risk. Rather than storing this information on insecure devices, you can have vital information that’s stored on secured servers in the cloud while allowing access to these important documents and information virtually anywhere and at any time by users who have the right file sharing app, like Tappin.

2) Bring Down Technology Costs
Most small businesses can’t easily afford a full time IT guy (or girl) on staff. It’s an expense that would be nice, considering the vulnerabilities many companies face when it comes to cyber security. However, it’s largely outside the realm of practicality. Storing information on secured clouds means that you have the benefits of a full-time IT staff to protect your information for a much more affordable price.

3) Convenience
It wasn’t that long ago when people had to carry portable filing cabinets around to keep up with all the paperwork they were responsible for. At least that’s what it felt like after eight to ten, or more, long hours of a workday. Now all you need is a smartphone, tablet computer, or laptop and you can access all those important files at any time of the day or night. It’s much more convenient than it’s ever been in the past.

4) Disaster Recovery
Recent years have shown devastating disasters that wiped out communities. Whether it’s forest fires, hurricanes, earthquakes, or tornadoes; disasters happen at the worst possible moments. Off-site storage of information in “the cloud” ensures that when bad things happen for the sake of your business, the information you’ve stored in the cloud is protected. This will help you, and your business, get back up and running much faster. It will also give you the tools you need to get in touch with customers to update them about what’s going on too.

5) Reduce Environmental Impact
How many trees are lost to creating additional paper copies of information so that multiple people in your business have access to it? Business owners interested in adopting a more earth-friendly way of doing business will appreciate the simplicity of this step in the process.

These are just a few of the general ways businesses benefit from operating in the cloud. If you look hard enough, you’re sure to find a few ways that are specific to your business. Then you can become part of the 41 percent of growth in expected cloud use the IDC’s “Worldwide and Regional Public IT Cloud Services 2012-2016 Forecast” has predicted over the next four years.

 

Best Software Tools for The Mobile Workforce

Many of today’s top professionals spend very little time in the office. The smartphone and the laptop have both made it easier than ever to take any job and make it mobile.  That’s what a lot of companies are doing to stay in front of their customers in a highly competitive marketplace.

When your business depends upon your mobile workforce “Road Warriors”, the information they have access to is just as important as a personal visit.  Who wants to be the Account Exec that delivers a presentation with an outdated pricing model? (Not me!)  There are lots of different ways to be sure your mobile workforce has the most up-to-date information, From phone calls to mail, great but time consuming, so we put together a list of some of the top software your business can use to keep your mobile workforce moving forward with the right information.

Here are some must-have software tools for the busy mobile pro:

1. iCloud
If you carry an apple tablet or phone, iCloud is pretty convenient as it puts everything you need right there in the cloud where you can get it whenever you need to.

forblogbreezi_placeit

Photo courtesy of Placeit by Brezi http://placeit.breezi.com/c8983c1

2. TappIn TappIn is really your best bet for accessing your files from anywhere in the world. It’s not really a cloud server, it’s more like a window into your home PC from anywhere you are. No sync, no upload info, just login and get what you need.

3. Cloud2Go 
Another good cloud app. Though not as powerful as iCloud or as direct as TappIn, Cloud2Go nevertheless receives positive reviews and will get the job done.

4. Google Drive
Google Drive is a tool that you can use for free with your Google account. Whether or not you like it as much as, say, TappIn, you probably have a client or partner who loves it, so learn it.

5. DropBox 
Think of DropBox like a self storage unit for your files. It’s not as easy and direct as some of the other apps listed here, but it has a good, straightforward interface.

6. SugarSync
The big upside with SugarSync is that it doesn’t put you through the annoying process of automatically syncing every single file on your cloud, which can be time consuming. You can select which files to sync and which to leave as they are. Very convenient.

Working on the road can be stressful, but these apps are sure to make any trip a little easier.

 

Tappin at CES 2013 – A Recap

After 18 meetings in 54 hours, major product launches, celebrity keynotes, concept products and what was touted as (and certainly felt like) the largest CES show ever – one exciting trend was a stand out from this attendees’ perspective; Gadgets.

Electronic gadgets at every price point for everyone in the family or the office.  Along with that, remote access and file sharing are no longer a luxury (or something only teens know how to do successfully) it has become a must for sharing information for home or business.

One great example is in this video from the Seagate Central exhibit at CES . . .

Generation bYod [Infographic]

We’ve crafted this Infographic to illustrate the concerns many IT professionals are currently having about the first generation of BYOD, ‘Generation Y.’ Learn all about BYOD by looking at employees’ attitudes towards it, who exactly are these BYOD’ers, and why BYOD is here to stay.

Generation bYod infographic

Related Posts
BYOD Best Practices – A Guide
Putting Businesses at Risk – The 3 Big IT Problems with Online Storage
BYOD for Back to School – Changing How We Learn Forever

5 Steps to Making Mobile Devices More Secure in BYOD Businesses

TappIn Secure Mobile Devices

We’ve written a lot about the IT risks associated with BYOD (bring your own device) and the need for businesses to design and implement secure BYOD policies, but if we only consider the security of our data when it’s online and don’t give a critical look at the devices employees are using to access that data, then we really haven’t done anything to address the BYOD risks we all face.

Today’s workforce is using their mobile devices as tools to access a wide range of work-related data and information, only adding to the already booming trend that is BYOD.  The BYOD trend has been met with a lot of excitement by employees and businesses owners alike as it allows employees to vastly increase their productivity while using the devices they are most comfortable with.

If you are a BYOD business, odds are you can’t afford to provide each of your employees with a company-issued cell phone. And because you are a BYOD business, your employees will be accessing your data from whatever device is most convenient (often times their mobile devices).  Making those mobile devices as secure and safe to share files remotely through should be considered incredibly important to all businesses (BYOD and other).

Here are five steps every business should take to make sure their employees’ mobile devices are more secure and safe for remote file sharing:

1. Choose mobile devices with advanced security capabilities – Your BYOD policy should include which devices are acceptable to use as well as which devices are not.  Make sure that the devices your employees are choosing to use have advanced security capabilities so you may enable them.

2. Use remote wipe capabilities – In the event that an employee’s phone is lost or stolen, remote wipe capabilities allow a third party to remotely wipe the phone clean of all data.

3. Enable encryption – If the device has an encryption option, make sure that it’s turned on and that your employee keeps it on.

4. Require authentication to access – Create an authentication password for the device so that whoever picks up the device can’t access it without a password.

5. Set up firewalls to designate different levels of access – There are some files and data that you don’t want all of your employees to have access to (especially if they are more sensitive).  You can limit which data employees can access with their own devices by using these firewalls.

And those are the five basic steps to making your mobile device more secure and safe for remote file sharing.  For more information about how TappIn is the perfect app for BYOD businesses, check out these related posts:

Senior Storage Analyst Recommends TappIn in Place of Cloud Storage
Four Mobile Apps that Facilitate Remote Access for Running a Business

BYOD Best Practices – A Guide

As the Bring Your Own Device (BYOD) trend continues to gain traction in schools and most of the today’s global workforce, the IT risks associated with BYOD will continue to grow as well. And as more and more sensitive data is saved in online storage solutions or on people’s personal mobile devices, the need for secure remote and mobile access solutions has become paramount.

And so, to make sure you and your employees are securely accessing files via a mobile device or cloud storage solution, it’s important that you follow some basic BYOD best practices. This guide will share with you four best practices for BYOD in the workforce:

1. Safeguard your content online and off – Making sure that your wireless connection is protected, that you have optimized your online accounts for maximum security, and that you are only visiting secure websites are a few basic steps that anyone can take to help keep the devices you use (to remotely access your files and sensitive data) safe and secure.

 2. Provide tools anyone can use – No matter how big or small your business is, you undoubtedly will have employees with varying degrees of tech-savvy-ness. To make sure all of your employees are following the same BYOD best practices, you need to make sure that for whatever needs they have (sending large files, online collaboration, video sharing, etc.), you provide them with a tool/service that even your least techy person can be comfortable using.

3. Make sure employees that are leaving aren’t taking your sensitive data with them – if your company encourages its employees to use their mobile devices to increase productivity, it’s critical that you come up with a plan for if/when those employees leave. BYOD is already risky, but once you throw in a terminated employee, the risks are much greater.

4. Design and implement an effective and secure BYOD policy – Much like a best practices guide, your BYOD policy should be available to all of your employees and it should clearly indicate how they should use their personal devices in conjunction with work materials. Make sure that your BYOD policy is clear and easy to understand and that your employees both understand and agree to adhere to the rules put in place in your policy.

Ideally, you want to find a service or tool that is able to take the guess-work out of whether or not your employees are adhering to BYOD best practices.

That’s where TappIn comes in. With TappIn, your content isn’t being saved in or synced to an online storage device, and instead can remain safe on your computer or NAS. With TappIn, you can choose who you want to share your files with, as well as remove access from former employees. And because TappIn is extremely easy to use, even your least techy employees can use it.

Try TappIn Pro FREE for 30 days and see for yourself how TappIn helps make BYOD less risky.

Putting Businesses at Risk – The 3 Big IT Problems with Online Storage

The world’s workforce has changed drastically over the past few years with the advent of the internet and mobile technologies. Tools, services, and programs that enable people to store data online and help facilitate online collaboration are becoming more and more popular as more people join the BYOD (bring your own device) movement.

However, using these tools, services, and programs like the Cloud and Dropbox, that facilitate both online storage as well as online collaboration, has proven a major problem for many businesses’ IT departments. The primary role of the IT department in any business is to protect the digital content, data, files, ideas, etc. that belong to the business from cyber security threats.

The three biggest problems for IT departments whose employees use online storage are that:

1. Employees Choose Programs Differently than IT Departments

Employees usually adopt and use programs that are A. easy-to-use and B. inexpensive, and they don’t usually consider the security threats associated with using that program. IT departments choose programs that are first and foremost secure.

 2. Employees Don’t Ask Permission

Many employees using these online storage and online collaboration programs don’t seek any permission or clearance from their superiors or IT department before they decide to use the program. How can an IT department keep sensitive data protected when they don’t know where it is being saved?

 3. Employees Often Don’t Set the Right Privacy Settings

Because it is often the employee who decides which program they will use and not a member of the IT department, many employees using these programs don’t know how to set the proper security settings. Businesses don’t necessarily have to stop the use of these programs altogether, but if they do use them, the IT department should be in charge of setting the proper security settings for employees.

 

Related

Figure out how to design and implement an effective BYOD policy
Learn more about the risks of BYOD
Find out why this senior storage analyst chose TappIn over cloud storage

 

BYOD – 3 Risks Vs. 3 Rewards

risks and rewards of bringing your own device to work

BYOD, the acronym for Bring Your Own Device, is a movement that has experienced significant growth over the past few years — a boom only made possible with the growing popularity of laptops and other mobile devices.

But what exactly are the risks and rewards associated with this new way of doing business? Here are the top 3 risks and rewards of BYOD as we see them.

Risks

 

1. IT Security

As we mentioned in our previous blog post, Top 4 BYOD Challenges for Small and Midsize Businesses, implementing an effective and secure BYOD policy BEFORE you allow your employees to bring their own device to work is incredibly important. With a policy of rules in place, employees are better able to find safe and secure ways to remotely access their more sensitive data.

2. Control

While BYOD gives a lot of control to workers in that it enables them to work on their own devices in a way that suits them best, a lot of control is being given up by business owners and their IT departments.

3. Compliance and Ownership

Some industries (usually healthcare and financial institutions) have compliance mandates (like HIPAA, and GLBA) that require that data have certain safeguards and security settings in them to make sharing and accessing them more secure.

If you are providing your own equipment for your employees to work on, then you can set rules so that these mandates are easily complied with. If employees are accessing that data from their own personal devices without those safeguards in place, they run the risk of exposing sensitive data to hidden threats.

Rewards

 

1. User Familiarity = Productivity

One of the benefits of employees bringing their own devices to work is that they are usually familiar with the equipment they choose to use. Some employees work better on laptops, some work better with iPads, some work better on Apple computers, and some work better on PCs; studies have shown people are more productive using their own devices.

2. Equipment

The costs of equipment start to increase exponentially when you add in the costs of maintaining that equipment. With BYOD, you are not responsible for buying or maintaining the equipment your employees are using, and so the costs fall on them instead of on your business.

3. Cost

Providing equipment (computers, monitors, keyboards, etc.) for all of your workers can get very expensive very quickly. Saving money on office costs is one of the major reasons BYOD has become so popular. However, many experts are starting to say that BYOD will actually end up costing the employers more in the long run. Soon this may be a risk instead of a reward.

What do you think? Is BYOD something you already do? Are there are any risks or rewards that we missed?

4 Mobile Apps that Facilitate Remote Access for Running a Business

Over 30 billion apps have been downloaded in the last year alone. But how many of these apps should businesses seriously use?

The four most important aspects of working remotely or from a mobile device are: secure access, easy communication, efficient expense tracking, and the actual doing of work on your phone or mobile device.

Here are 4 mobile apps that facilitate remote access for running a business:

1. For Accessing your Data Remotely – TappIn

Whether you use Cloud storage, Dropbox, Sugarsync, TappIn allows you to access your data (wherever it’s saved) from any mobile device at any time.  TappIn is the best solution for securely and remotely accessing your data.

2. For keeping in touch and telecommuting – GoToMeeting

Never miss another meeting again!  This allows users to participate in meetings via their mobile device.  Not only does it allow you to verbally communicate with other people attending the meeting, but it also allows you to see charts and graphs that are being shown at the meeting.

3. For keeping track of your expenses on the go – Expensify

Having trouble keeping track of business expenses?  Expensify’s SmartScan works with your phone by taking a picture of receipts of business expenses (recording the date, time, amount, etc.) and organizing that information within the app by syncing your bank accounts and credit cards to keep clearer track of spending.

4. For doing work – FormMobi

Also known as the digital clipboard, this app makes it easy for people in the field (away from a computer/office) to design and fill out customized forms.  A great app for a wide range of other professions, because it allows users to share multimedia style (including video, pictures, and graphs in your customized reports/forms) information with clients and coworkers.

Do you use any of these?