Category Archives: File Sharing

Protect Your Online Content from Theft in 4 Easy Steps

Protecting your content online is becoming a bigger and bigger concern as the Internet’s “sharing culture”-attitude continues to grow with popular social media platforms whose user-generated content are based around sharing online content. Previously, we shared with you five basic tips for safeguarding your content online and off. In this blog post, we will share with you how to protect your online content from theft in four easy-to-follow steps:

Step 1: Get a Creative Commons License

Getting a creative commons license for your work is simple. Once you’re on the Creative Commons website, click Choose a License from the License section of the homepage. The website then lets you select your license features, which license type you want, as well as a section that once you fill it out will help others easily attribute works to you.

Step 2: Incorporate the CC Logo on Every Page of Content

The “Choose a License” page of the Creative Commons website also has a section for people who have a web page. All you have to do is copy the code in the text box, and insert the icon onto each page of your website. This will prevent people for pretending they did not know your work was under a Creative Commons license.

Step 3: Include Watermarks in Images You Create

Images are some of the most popular content on the Internet today. Whether you take a picture with your camera or create an image on your computer, once you post that photo or image online, it’s fairly easy for anyone to save the picture and publish as their own. Including a watermark in the images you create will help deter people from stealing your images and easily making them their own.

Step 4: Use Tools to Locate Your Content Elsewhere Online

Even if you follow steps 1–3 fully, there are still ways in which people can and will steal your work. And so, to make sure your content can’t be found elsewhere online, there are a few online tools you can use to search the Internet for plagiarized content.

The truth is, the Internet is a space that was made for sharing content (with or without the author’s permission). Being diligent when it comes to knowing where your content is online at all times will be the only way you can make sure that your content isn’t being stolen online. To skip these steps and share content privately online, check out the TappIn Professional Edition 30 day free trial.

 

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Top 4 Mobile-to-Mobile File Sharing Apps

Mobile to mobile file sharing

Recently, we wrote a blog post on the top four mobile apps that facilitate remote access for running a business and we included TappIn for accessing your data remotely, GoToMeeting for keeping in touch and telecommuting, Expensify for keeping track of expenses on the go, and FormMobi for doing work on your phone.

The amount of time people are spending on their mobile devices has steadily increased every year along with the constant expanding capabilities of mobile devices. File sharing apps specifically, allow people to share and access files of varying sizes remotely through their mobile devices, which is an important aspect of many industries.

In this blog post, we’ve named the top four file sharing apps for mobile-to-mobile file sharing. And here they are:

1. Evernote

Not all digital data is Word documents and Excel spreadsheets. In some industries (architecture, engineering, etc.), drawings are often important digital files that need to be shared. With the Evernote app, you can take pictures of your pen and paper drawings with your smartphone (or tablet) as well as share and access those files from anywhere.

2. TappIn

Disclaimer: We think we’re pretty neat. TappIn is the most inclusive file sharing app available today as it enables you to share whatever file types you choose (including documents, music, photo, video, etc.) no matter where the files are saved and from any TappIn-enabled device. TappIn is also great for remote file sharing. Because there is no limit to the access, you can even TappIn to other file sharing solutions.

3. JotNot

Operating somewhat along the same lines as Evernote, the JotNot app lets you easily copy articles, documents, and notes, quickly upload them, and share them via email or with other file sharing apps like Dropbox, or even store them in online storage solutions like the Cloud. Scan entire newspaper articles or other large documents and share them easily with your phone.

4. Dropbox

Definitely one of the most popular file sharing solutions today, the Dropbox app enables you to save files to your Dropbox folder and access those same files from another device as long as they’re signed into their Dropbox account. Even though a recent Dropbox security breach has reminded us all that we’re only as secure as our cloud vendor, with an offer of 2GB of free storage, the user-friendly Dropbox is obviously a popular mobile solution.

Mobile devices like the iPhone and Blackberry have emphasized the importance of making it easier for people to work from their phones. Each of these apps has been designed to make it even easier to access, share, and collaborate online all from your mobile smartphone.

Learn more about the release of TappIn Professional Edition and get started using TappIn for business today.

How to Transfer Files from Your Computer to Your Android Smartphone

Android phone transfer files from computerIf you have an Android smartphone, odds are you use it for more than just making phone calls. Smartphones are designed for users who access multiple types of media from their phones on a regular basis. Whether it is music, videos, photos or basic documents, smartphones are capable of accessing and displaying that data unlike other phones.

But say you’ve downloaded a media file to your home computer, how can you transfer that file to your smartphone (or vice versa)? There are a couple of different apps available to you for transferring files from your computer to your Android mobile phone:

1. Android file transfer – this app allows Mac computer users to easily transfer data saved on their computer to their Android phone. However, this app requires that you physically connect your Android phone to your Mac computer with a special USB cord. The Mac computer and Android phone must stay connected until the file transfer has completed.

2. TappIn for Android app – this app allows you to transfer, share, and access data from your Android phone no matter where that data is saved. With the TappIn app, you can access data on your Mac, PC or Linux operating systems all from your Android phone without needing to connect the phone to the computer. With TappIn, you can remotely access, transfer, and share data.

Because people are using so many different digital devices (personal mobile phone, work cell phone, home computer, work computer, iPad, iPod, etc.) on a daily basis, these days being able to transfer, share, and access data between different devices from different manufacturers is becoming more and more important.

Whatever files you are transferring, sharing, or accessing, it’s important you pick an app that will allow you to easily and securely transfer, share, and access data between devices.

Learn more about TappIn’s security features.

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“Mega” Concerns over Unauthorized File Sharing Websites

Mega Logo

The well-known, “flamboyant” founder of Megaupload, Kim Dotcom, has developed a new version of his file sharing service named Mega. This new site is designed primarily to make it nearly impossible for U.S. law enforcement officials to figure out what files are being shared that violate copyright protections.

If you haven’t heard of Kim Dotcom, maybe you have heard about the high-profile raid by U.S. law enforcement on his New Zealand mansion on January 19th of this year. Dotcom was arrested and is still awaiting trial facing extradition to the United States to face copyright theft charges. He was also forced to shut down his file sharing service Megaupload.

By not using any U.S. domains, U.S. providers or U.S. hosting services, as well as encrypting files shares on the site (keeping them secret from even the site’s administrators), Dotcom hopes his new Mega site will be able to avoid the long arm of the U.S. law. And because the U.S.’s legislation of the Internet applies only to its citizens, Dotcom might’ve just figured out how to avoid another arrest… for now.

What These Concerns Could Mean for You

Unauthorized file sharing websites are not a new phenomenon, since the beginning of the Internet people have been looking for ways to share files whether they are authorized for sharing or not. Though most unauthorized file sharing is done around movies, music, television, etc., the concerns with these types of sites should be shared by all types of businesses.

The ramifications could be massive when you start considering the possibility of your employees using unauthorized file sharing sites to share your own company’s sensitive information. And because Mega has been designed specifically to make it nearly impossible to figure out what information is being shared, you would have no way of being able to figure out where the sensitive data leak is happening.

What You Can Do to Avoid a Mega Disaster

  1. Block all unauthorized file sharing websites from your network
  2. Include your policy on unauthorized file sharing websites in your company’s internet policy
  3. Provide your employees with safe and secure file sharing solutions

The truth is, you can’t absolutely make sure that your employees aren’t using these sites to share sensitive files. However, you can control what happens on your business’s network. Make sure you are monitoring it and making sure your employees aren’t exposing your data or your business to unnecessary cyber and legal threats.

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Finding the Most Private & Secure Approach to Remote File Sharing

The popularity of remote file sharing and storage services like the Cloud and Dropbox will only continue to grow as today’s workforce becomes increasingly more and more mobile. These file sharing services not only make it easier to share and access files with coworkers and customers, they allow employees to increase their productivity by making it extremely easy to share and access files from different devices.

But, while services like Dropbox continue to be used by businesses big and small, issues like the Dropbox security breach have helped highlight the need for businesses to look for and invest in more secure file sharing and file access services. The problem with finding private and secure services for file sharing, however, is that secure cloud storage solutions are expensive.

What if you could share files remotely and have access to any storage solution (online or NAS) without paying for more storage? With TappIn, you can privately and securely share files without paying for more storage, because with TappIn, what you are paying for is secure access.

With TappIn, you don’t have to save your files in a particular location or folder (as you do with Dropbox) because, with TappIn, you have access to all of your files anywhere, at any time.

While there are many reasons why you should choose TappIn over Dropbox, if Dropbox has already been widely adopted by your company and peers, you don’t need to change the service everyone else is using. Instead you can use TappIn to tap into your Dropbox. By doing this, your coworkers can continue using a program they are comfortable using and at the same time increase the security of remotely accessing those sensitive files.

Whether you’re sending large files, streaming music, or sharing pictures, security is becoming more and more important to how we access, stream, and share data. Learn more about how the TappIn Professional Edition lets you privately and securely access and share files. Or sign up for a 30-day FREE trial of TappIn Pro!

5 Ways in Which TappIn Saves Even the Worst of Days!

Have you ever gotten to class and realized you’ve left your homework on your computer at home? Have you ever gotten home and realized that the documents you need to do work from home are trapped on your work computer? Have you ever wanted to share a video or pictures with grandparents without having that media broadcast online?

We live in a digital age now where a majority of correspondence, work, and entertainment takes place online. People use the internet to access a wide range of different digital content from work, to pictures, to music. Whether you’re a professional, a parent, or both, life gets busy, and having access to your own digital content is something you shouldn’t have to worry about.

TappIn turns your phone into a one-stop shop for all of your digital content, no matter where you have stored that content. Not sold yet? Consider these five stories in which TappIn’s remote access saved the day from being a horrible, no good, very bad one.

Horrible, No Good, Very Bad Day 1: Averted, thanks to photo sharing with TappIn!

Michelle was on her way to her best friend’s wedding. She had just pulled into the parking lot of the venue when she realized she’d forgotten her computer.  Her computer that had the slide show of the soon-to-be newlywed couple that was supposed to play before and after the ceremony.It had taken her a half an hour to drive to the venue; she had no time to go home and get her computer now.

On the verge of tears, and fearing she had ruined an important part of the ceremony, Michelle remembered that she had TappIn on her mobile.And unlike her computer, Michelle never left home without her phone.  Using TappIn, she was able to remotely access the photos she had saved on her home computer, because TappIn enables you to share photos no matter where you have saved them.

Horrible, No Good, Very Bad Day 2: Averted, thanks to Video Streaming with TappIn!

Frank had his final presentation for his video editing class in the morning. He had stayed up all night making the final edits to his short film and was trying to save it on something he could transport to class, since his PC was a desktop computer. Saving or sending the video anywhere other than his PC required purchasing expensive storage solutions. He was finally able to save it to a blank DVD, but the quality of the burned DVD was less than impressive.

That’s when Frank remembered he had TappIn. TappIn is the only video streaming solution that doesn’t require you to save, upload, or send your video anywhere other than where it is first created. And because you don’t have to upload the videos to view them, when Frank got to class all he had to do was connect his phone to the projector and as soon as he pressed Play, the video began.

Horrible, No Good, Very Bad Day 3: Averted, thanks to music streaming with TappIn!

Ben is a musician, and though everyone who heard him knew he was going places, he hadn’t yet made the connections he needed to quit his day job. He was dozing in and out of sleep on his daily morning bus ride home from the graveyard shift when he saw a famous local musician causing a stir outside of a Starbucks. At the next stop, he jumped off the bus and started running toward the frenzy.

Since it was early, the crowd was small and relatively calm and Ben was easily able to get the front of the group and ask the musician if he would listen to one of his songs.

“Do you have it on you?”A man standing next to him asked. Ben pulled out his phone and used TappIn to start streaming music, his own music.

The small crowd was encouraging and nodding their head to the beat, when the musician asked, “Do you have other songs?”

“Tons,” Ben replied with a smile, bringing up all of his songs on his phone.

Horrible, No Good, Very Bad Day 4: Averted, thanks to sending large files with TappIn!

Harry was in a rush to meet his newest clients, a large hotel chain that was interested in having him design the hotels for their two newest locations. In his excitement that morning, Harry hadn’t noticed that the email he tried to send himself, the email with all of the files he planned to present to his clients, hadn’t gone through because it had exceeded the file size limit.

He broke out in a cold sweat as he reached the clients’ offices and realized he didn’t have anything on him that he could present to them. All of his files were at home on his home computer. As he planned his apologies, he remembered he had TappIn.  Using TappIn, he could access any file of any size, making sending large files obsolete.

Horrible, No Good, Very Bad Day 5: Averted, thanks to document access with TappIn!

Carlos was on his way to class after he had stayed up all night putting the final touches on his final thesis paper when he realized that he hadn’t sent himself the right document to print on campus. In his exhausted state, he had sent an older version of his final paper to himself instead of the updated one. He was about to turn around and start sprinting on tired legs back towards his house when he remembered he had TappIn.

Carlos hadn’t used TappIn that much. He’d downloaded it, played with it for a couple of days, and forgot about it. A couple of taps and seconds later Carlos was able to access the document (link to document access post that hasn’t been posted yet, but should be posted before this piece) he was looking for and send the latest version to himself so that he could print it out on campus.

Have you ever been in a scenario like one of the above? Tell us about a horrible, no good, very bad day that was saved with TappIn!

How to Access and Share All of Your Files from Anywhere at Any Time

As more and more people use the internet to communicate with their friends, family and co-workers, many people have been asking for a simple and secure way of sharing and accessing documents online. Whether you’re looking to access sensitive work documents, or share private information with family and friends, there is only one solution that enables you to share and access all of your documents from anywhere at any time without having to save or move those documents. That solution is TappIn.

How to Access Your Files Anytime, Anywhere

Have you ever been at work or school and realized you’ve forgotten an important document or file on your home computer? Usually in this instance, most people chalk not having that document up to a loss, or if the document is extremely important they are required to get back home and get that document off of their home computer.

But with TappIn, once you download the TappIn app to your computer and mobile devices (including Apple iPhone or iPad, Google Android or Windows Phone 7), you will be able to quickly and securely access any and all documents you’ve saved on these devices from anywhere at any time.

How to Share Your Files Anytime, Anywhere

After downloading TappIn, whenever you wish to share a document, all you have to do is login, locate the file or folder you would like to share and click on it and tap “Share This File.” And because with TappIn, you don’t have to move or upload your documents anywhere else, you can relax knowing that your shared files never leave the safety of your computer.

Once you have selected “Share This File,” you can use TappIn’s one-click contact management tool to import contact information (from providers like Gmail, Yahoo, and Hotmail) from your mobile device and select which contacts you want to invite into your private TappIn network. Once those contacts accept your invitation, they can immediately access the documents you’ve selected to share with them.

Three Ways TappIn Beats the Competition in Document Access and Sharing

  1. No Need to Move or Upload Documents: As we’ve pointed out earlier, unlike other online document access and sharing solutions, TappIn doesn’t require you to store your documents in any one folder or file. With TappIn, you can access ALL of your files, folders, and documents no matter where they are saved.
  2. SecureShare Technology: For your more sensitive documents, TappIn’s SecureShare technology enables you to set authentication settings when sharing documents.  With SecureShare, you can require certain users to login before viewing the documents that have been shared with them. Permissions can also be set individually, allowing some recipients to view, edit, or download your document.
  3. TextShare: For the fastest and easiest way to share documents, TextShare enables you to share documents, files, folders with others via text messaging. With TextShare, a shortened URL (that cannot be tracked) to your document is sent to your recipients and they may access that document directly from their messages.

Not only is TappIn perhaps the easiest to use app for sharing and accessing documents, it is by far one of the most secure online file sharing options available today.

 

Related

Find out the easiest way to send large files online
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Explore TappIn with a 30 day FREE trial

 

Online Collaboration – Tools to Help You Work From Anywhere

As we’ve discussed previously, the rising BYOD trend and the new popularity of telecommuting has made it necessary for mobile workers to find and adopt new technologies that give them secure remote access, viewing, editing, online collaboration and communication capabilities.

When looking for tools to facilitate online collaboration, there are a couple of questions you must ask yourself before choosing a program or service. The first question is what is the most important characteristic you want the program or service to have?

Once you answer whether it’s speed, access, editing, or communicating capabilities that are the most important the program/service you need, you can choose the right program/service for you and your business.

There are many online collaboration tools, programs, and services out there today, however, many of them can end up being very expensive (charging both monthly fees as well as charging per project). And so, we have listed some of the best inexpensive online collaboration tools, programs, and services as well as the qualities they are best known for:

1. Google Drive

With Google Drive, you can create, save, and share up to 2GB of data in Google Drive for free. Google Drive is the best for online document collaboration in that it allows multiple users to access and edit the same document at once. You can also add comments to the text as well as chat with each other in an instant message box on the right side margin of every document.

2. Teambox

If you are looking for project management capabilities, Teambox is the online collaboration tool to choose. Some of the project management aspects of this program include task lists, due dates, and email notifications.

3. Smartsheet

Though Smartsheet is a subscription online collaboration tool, it does come with a 30-day free trial. The security features in Smartsheet include restricting access and monitoring usage, so you can safely share sensitive data. Smartsheet also incorporates aspects of Word and Excel to allow you to better edit your data.

4. Co-op

The Co-op dashboard looks a lot like the newsfeed on Facebook. Users in the same group can post status updates that will be seen by the rest of the group. You can also track time spent on certain projects and keep detailed records of your work so that you can go back and check it.

Remember, if it’s fast and secure remote access you’re looking for as the primary characteristics for the online collaboration tool you decide to use, then TappIn is by far your best bet. TappIn gives you secure and immediate access to your own and shared data from a wide range of mobile devices.

What do you look for in an online collaboration tool? Which tools, programs, and/or services would you recommend for online collaboration? Did we miss any of your favorites?

 

3 Reasons Why TappIn Beats iTunes Home Sharing

The demand for internet users to be able to share pictures, videos, and large files quickly and easily online has grown exponentially over the past few years as mobile technology has advanced. As sharing media online has become more popular, so has finding easy and secure ways of sharing that media.

One proposed media sharing solution introduced by iTunes is called iTunes Home Sharing. However, we have noticed some obvious problems with iTunes Home Sharing that make TappIn a considerably better media sharing option.

There are three reasons why TappIn beats iTunes Home Sharing

1. Remote Access

iTunes Home Sharing only allows users to access iTunes libraries that are connected to the same network. That means, if you are connected to a network with your iPhone, you can only access the iTunes libraries of other computers and mobile devices that are connected to the same network.

However, as soon as you leave that network, you can no longer access those libraries.

With TappIn, you do not need to be connected to the same network to access the iTunes libraries on other computers or devices. Once you have connected your devices to TappIn, you can immediately access your iTunes libraries from wherever you choose.

2. Unrestricted Access

iTunes Home Sharing allows its users to access the iTunes libraries of other computers and devices that are connected to the same network. So that if you are in one room in your house and want to listen to music or watch a movie on a computer in another room, you can access that media content without leaving the room you’re in.

The down side is that you are only able to access the iTunes library on another computer or device on the same internet network. If you have a Word document or other files you want to access from another computer on the same network, iTunes Home Sharing cannot give you access to those.

With TappIn, you have access to ALL of your music, data, files, etc. and not just what is stored in your iTunes libraries.

3. Unlimited (Mobile) Device Connections

With iTunes Home Sharing, you can only sync up to five computers on one network to share iTunes libraries at a time. iTunes Home Sharing is also only available on Apple mobile devices.

With TappIn, there is no limit on the number of mobile devices you can use to access your music libraries. TappIn is available on Android as well as Apple devices.

See how easy it is to share media using TappIn!