Category Archives: How to Guides

How to leverage TappIn features and benefits for work and play.

Where Are My Files

Easy access to files over the Internet is more accessible than ever thanks to the convenience of cloud computing. However, according to Infosec Island, two of the most crucial issues with using a free cloud drive is not knowing where your files are located and who has access to them. With sensitive documents using cloud storage, may not be the best way to go because this method of file sharing and storage iffy in most situations. How do you take advantage of the increasing suitability of web-based storage while maintaining your privacy and file security? Go with an online file sharing program that offers secure file sharing, as well as secure mobile access.

TappIn – Keep sensitive files on your computer and access them from anywhere.

Using Tappin you can access your digital files from a number of platforms including iPhone, Android, Mac and Windows. Additionally, just with any cloud drive, you can access your files from anywhere you have Internet service. So what sets this file storage provider apart from other cloud storage services, such as Dropbox? You do not have to download, sync or copy your files from one device to the next. Additionally your files do not float around in the cloud unprotected. This more reliable system allows you to have immediate access to everything you have in the file sharing system, while maintaining security and professionalism.

Security Concerns

Another bonus with utilizing Tappin for sharing and storing files is the increased security offered by the program. While you can opt to put your files out in the cloud via your 10GB OnTapp account (TappIn Pro version), which is a transitional cloud, you can rest assured that your files will not stay there forever. This feature allows you to store up to 10 GB of files on the OnTapp cloud. An expiration date is placed on the cloud, and once files expire they return to your permanent repository. Since nothing is left out in the cloud indefinitely, you greatly reduce the risk of having hackers steal your important information.

Additionally, you have secure mobile access when using OnTapp. If your mobile device is stolen or broken, you are less likely to have your personal information stolen. You can rest assured knowing that anything stored on the OnTapp cloud will automatically return to your permanent file storage upon its expiration. You can also clear out your files remotely in case of security breaches using this system thanks to the remote file accessibility.

Online file sharing via a cloud drive is no longer the wave of the future. It is the power web users have now harnessed to encourage independence of technology, improved efficiency, and greater accessibility for file maintenance. Keep up with the cloud by choosing a trustworthy and affordable storage system, such as the Dropbox alternative of Tappin, as your file sharing provider.

How to Create Your Own Private Cloud

CREATE YOUR OWN PRIVATE CLOUD WITH SECURE MOBILE ACCESS AND FILE SHARING

TappIn, has partnered with Scale Computing, makers of the HC3 technology platform, the first hyperconverged infrastructure for virtualization and storage. Together, TappIn and Scale now jointly provide secure, mobile access to a complete private cloud environment that is easily managed by IT departments and easily accessed by end-users.

We invite you to learn more about how this partnership can benefit your organization by attending this informational webinar on May 14th: - CLICK HERE TO SIGN UP NOW

IT DIRECTORS WANT TIGHT CONTROL OVER LOCALLY STORED DATA….
yet employees want to access that data from anywhere, any time, and on any device.

With Scale Computing’s HC3 and TappIn, small and midmarket organizations can have both.

TappIn is an Info Security Guides Global Excellence Award winner.  Together with the HC3, TappIn makes it easy for IT Managers to have control AND give necessary endpoint access to locally stored data.

Sign Up for the Webinar Today!

  1. Discover how Scale’s HC3 gives your applications maximum uptime without giving your CFO sticker-shock. It’s roughly 50% less than a comparable VMWare-based architecture and much, much easier to use.
  2. Explore Tappin’s unique feature set and how it makes data stored on the HC3 highly accessible from any device.
  3. Learn how the HC3 and Tappin combination save you time and money while securing your data on-premise and delivering controlled access to your BYOD policies.

A live Q&A session will follow the presentation.

PRESENTERS

Andrew Tull
Vice President of Business Development | TappIn
Andrew Tull acts as Vice President of Business Development for Tappin with primary responsibility for the creation and execution of business development efforts focused on targeted strategic market verticals and accounts. Andrew has over 20 years of experience leading the sales and business development efforts for several organizations in the security-software, technology, and consumer packaged goods industries. He has also been involved in all aspects of account and sales team management, operations, and sales technology for companies that have included Procter + Gamble, Johnson + Johnson, and Net Nanny Software.

Patrick Conte
EVP and GM, Field Operations | Scale Computing
Patrick joined Scale from Azul Systems, where he was the SVP of Worldwide Field Operations. With over 25 years of experience in successfully launching companies into the market from pre-revenue into IPOs and major acquisitions, Patrick has consistently demonstrated strong go-to-market execution and growth strategies.

Alan Conboy
Global Solutions Architect | Scale Computing
Alan is responsible for testing third-party solutions with Scale Computing’s HC3 as part of Scale’s strategic alliance program. He also supports the channel and sales organization as a Systems Engineer. With over 20 years industry experience, Alan is well versed in the needs of the midsize IT generalist.

 

Top Ten Reasons to Use TappIn

There’s no doubt that the Cloud can make things easier, but easier doesn’t “always” mean better.  Beyond the convenience of being able to access your content wherever and whenever you want to, there are also additional security and backup measures to consider that you would never have to give a moment’s thought if you were simply storing data locally.

TappIn is a technology that allows for the convenience of the cloud with the safety of local data storage. Once installed on your home or work computer, all your content can be accessed from any mobile device or web-enabled computer – not just the content you remembered to upload to the cloud.

no-cloud-neededHere are ten reasons you may want to switch over to TappIn:

1. No Cloud Required: For starters: there’s no Cloud in use when you use TappIn, so all the worries that come into play when using the Cloud simply disappear.

2. A Secure Connection: TappIn works by giving you access to your own files from wherever you are, so you’re not storing your files on someone else’s insecure server, but on your own home computer.

3. No Sync Needed: Syncing with the Cloud can be a tedious, time consuming process. You have to sit there and wait for the sync to be completed when you’d rather close your laptop or turn your phone off and be done with it.

4. No Storage Fees: You don’t have to pay anyone to host your content with TappIn, since you handle that part of the deal.

5. Deep Compatibility: Some Cloud services demand that you use a specific OS, TappIn lets you access from any web-enabled device.

6. No File Transferring: If you want to listen to your MP3′s through the Cloud, get ready for a night of file transferring. With TappIn, you can tapp right in and start listening.

7. Access Anytime: Cloud servers go down frequently, your home computer doesn’t have to handle such a big workload.

8. Built in Media Capabilities: TappIn is specifically built with media playing in mind, so you can load up any media library you like.

9. Direct Sharing: You can share directly from your computer to your Facebook page, email or other outlet. It’s up to you. There are Cloud hosts that make this a little more difficult.

10. Share Any Size:  Easily share through texting and messaging with TappIn. This isn’t true of all Cloud hosts.

TappIn works a lot like a traditional Cloud, but it removes some of the risks and expenses involved so that you can save and share with little worry.

 

How to Stream Music on Your Home Computer from Your Mobile Device

How music is produced and distributed has changed drastically over the past two decades. With the birth of digital music samplings, being able to listen to music you’ve purchased has changed from playing your records on a record player to finding a device able to access and stream music no matter where it is saved. The convenience and popularity of being able to listen to hundreds of tracks with one small, hand-held device has led the way for technologies like the iPod and MP3 players.

However, being able to stream music no matter where you have it saved is becoming far more sought-after than purchasing a device to house all of that music – as storage solutions for those devices are getting more and more expensive.

With TappIn, you don’t need to buy a device just for storing and streaming your music. Instead you can use your current mobile devices (phones, tablets, etc.) to access and stream your music no matter where it is stored. Here’s how.

Step 1: Open the TappIn mobile app, and select the computer or cloud you’d like to access

Step 2: Select your music folder.

TappIn music folder

Step 3: Select the library you’d like to access.

TappIn music library folder

Step 4: Select the track you’d like to listen to and well, listen!

And that’s it. With just a few taps you can stream music files from anywhere. Even if you have separate libraries for your iTunes, MP3 files and any other music accounts, with TappIn you can access all of your libraries from one place.  No more choosing between which libraries to take with you, with TappIn all of your music is with you.

To learn more about the advantages of using TappIn and to access and stream music no matter where it is saved, check out a FREE 30-day trial of TappIn Pro.

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How to Share a Folder without Uploading it Online

Sending large files and amounts of data can be difficult with so many file-size limitations that come with all email servers and online storage solutions. However, for many people, sharing large files is a part of their day-to-day business (for example, photographers, who have to share large photo files with their clients).

Finally, an easy-to-use, secure and efficient folder sharing solution is here — TappIn! With TappIn, you can share a folder — whether it be of documents, photos, or music files — much more easily and than the current alternatives available.

Here’s what you do:

Step 1: Open your TappIn desktop app.

share a folder with TappIn

Step 2: Select Share This Folder on the drop-down menu of the folder you would like to share.

share this folder with TappIn

Step 3: Next, the following pop-up appears.

share this folder with TappIn pop up

Fill in the Email(s) section with the email addresses of the people you would like to share the folder with and click Send. And that’s it! They will receive an email with a link they can click to access your entire folder without uploading any of the files in it.

To learn more about how you can easily share and access entire folders without uploading them online, check out a FREE 30 day trial of TappIn Pro!

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How to TappIn to your Dropbox Folder!
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How to Share Photos Without Uploading Them Online

Sharing photos is becoming one of the most popular aspects of social media and the overall digital community. Within seconds after an image is posted online, it can become a viral hit that is shared with people around the world in virtually no time. However, not everyone wants to upload their photos online to share or view them. That’s where an app like TappIn comes in.

TappIn began as a private photo sharing solution. Creator Chris Hopen was looking for a way to privately, effectively, and securely share photos of his family with his in-laws. TappIn allows you to share pictures with whoever you choose without uploading those files anywhere online. With TappIn, you keep those photos on your device and grant people remote access to them.

So how do you share photos without uploading them online? It’s easy, and only takes 3 taps!

Tap 1: Open your TappIn mobile app.

TappIn mobile app

Tap 2: Select the My Pictures folder (or wherever you have pictures stored).

TappIn pictures folder

Tap 3: Select the photo you wish to share.

photos to share

Tap 4: Once you’ve selected a photo, an email message will appear, insert the email address of the person you’d like to share the photo with and click Send. They will receive an email with a link to access your photo.

sharing the selected photo

And that’s it! Come back tomorrow and we’ll discuss how to share entire folders of data in just a few simple steps! To get started sharing photos without uploading them online, check out a 30 day FREE trial of TappIn Pro!

 

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Protect Your Online Content from Theft in 4 Easy Steps

Protecting your content online is becoming a bigger and bigger concern as the Internet’s “sharing culture”-attitude continues to grow with popular social media platforms whose user-generated content are based around sharing online content. Previously, we shared with you five basic tips for safeguarding your content online and off. In this blog post, we will share with you how to protect your online content from theft in four easy-to-follow steps:

Step 1: Get a Creative Commons License

Getting a creative commons license for your work is simple. Once you’re on the Creative Commons website, click Choose a License from the License section of the homepage. The website then lets you select your license features, which license type you want, as well as a section that once you fill it out will help others easily attribute works to you.

Step 2: Incorporate the CC Logo on Every Page of Content

The “Choose a License” page of the Creative Commons website also has a section for people who have a web page. All you have to do is copy the code in the text box, and insert the icon onto each page of your website. This will prevent people for pretending they did not know your work was under a Creative Commons license.

Step 3: Include Watermarks in Images You Create

Images are some of the most popular content on the Internet today. Whether you take a picture with your camera or create an image on your computer, once you post that photo or image online, it’s fairly easy for anyone to save the picture and publish as their own. Including a watermark in the images you create will help deter people from stealing your images and easily making them their own.

Step 4: Use Tools to Locate Your Content Elsewhere Online

Even if you follow steps 1–3 fully, there are still ways in which people can and will steal your work. And so, to make sure your content can’t be found elsewhere online, there are a few online tools you can use to search the Internet for plagiarized content.

The truth is, the Internet is a space that was made for sharing content (with or without the author’s permission). Being diligent when it comes to knowing where your content is online at all times will be the only way you can make sure that your content isn’t being stolen online. To skip these steps and share content privately online, check out the TappIn Professional Edition 30 day free trial.

 

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How to Use Cloud Storage – 5 Important Tips

As we’ve previously written, there are several different ways in which you can avoid online storage fees while still using online and cloud storage. In this blog post, we will share with you five important tips for how to use cloud storage:

Tip 1: Pay Attention to Storage Limits

Because there are so many free online storage offers from top cloud storage services, there is no reason you should have to pay to store files online. However, storing videos and music in your cloud storage solution can cause you to reach your free online storage limits much faster than you would if you were only saving word documents and text files. If you do store videos or music files online, make sure you aren’t exceeding your storage limit, and remove them from the cloud when you no longer need consistent remote access to those files.

Trick 2: Encrypt Your Cloud

Considering how many people are using cloud storage solutions for work and are accessing sensitive work materials from their online storage solutions, making sure that your data is encrypted when it’s in the cloud is important as data ownership in the cloud and cloud vendor security are both serious security issues today. There are a few tools available today that enable you to encrypt your data before storing it in the cloud.

Tip 3: Understand Your Cloud’s Streaming Capabilities

There are different cloud storage solutions for different forms of data. Many online storage and cloud solutions don’t offer comprehensive music streaming or video streaming features. Understanding which cloud storage solutions are right for which data will better help you to store more data online for free in the proper cloud storage solutions. For example, Google Drive, Dropbox and SugarSync are all great cloud storage solutions for documents, spreadsheets, and presentations, while Cloud Drive and Cloud Player are better cloud storage solutions for streaming music.

Tip 4: Use Secure Devices to Access the Cloud

Do you know how secure your mobile access is? When using cloud storage solutions, not only do you have to worry about the security of the cloud storage solutions you choose to use, but you also must consider how secure your devices for accessing that sensitive data are. One way of doing this is to have your IT department install security features onto your mobile device. Another way of doing this is to use secure tools and apps like TappIn every time you access that data.

Tip 5: Bring Your Clouds Together

Recently, tools and services have been developed specifically designed to make it easier to access your data no matter where it’s saved. Use a tool or service (like TappIn) that will enable you to access all of your data no matter which cloud or network attached storage device it is saved in.

 

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How to Remotely Access Your External Hard Drive from Your Smartphone

How to Remotely Access Your External Hard Drive from Your Smartphone

Do you know how many different digital devices you use in a day? Personally, my cell phone acts as my alarm clock as well as a phone. I listen to my iPod on the bus ride during my commute, work on my fancy desktop computer during business hours, then work on my (cheaper, less fancy) personal computer when I get home. That’s four different devices I use every day and I don’t even consider myself a very tech-savvy person!

Not only is the use of digital devices on the rise, but so are the ways in which you can save your data on these different devices. Online storage solutions have been designed specifically to allow you to save information online so that you may remotely access it from another device. However, there are a few issues to consider before using cloud storage:

  1. Cloud storage can get expensive
  2. Data must be saved online to access it
  3. Recent security breaches in online storage services

So, what if you could use your smartphone remote access to avoid all of these issues?

Well, by accessing your external hard drive with TappIn you can utilize your own storage solutions and avoid these issues:

  1. TappIn gives any web browser, tablet or smartphone unlimited access to your digital content, no matter where it is stored. And because with TappIn you are only paying for access, not storage, you don’t have to keep paying for it the more you use it.
  2. With TappIn, you don’t have to save or sync your files in one place to access them, because TappIn lets you access your files from your computer, network attached system (NAS), hard drive, online storage service, etc.
  3. TappIn not only keeps your digital content in the storage solutions you feel are most secure, but it also uses SSL encryption between you and your data so that you can rest assured that your content is being accessed securely.

So how can you remotely access your external hard drive from your smartphone with TappIn?

  1. On your smartphone, open your TappIn mobile app and select your home computer:
  2. You will then be taken to a page where you can select any files saved on your home computer.  Select the folder of your external hard drive (or NAS)

  3.  TappIn will display a list of all your files saved in that location.  Simply select the file you would like to access from the list and that’s it! Four taps and you’re done.

Four taps and you’re done.  Smartphone remote access of your external hard drive doesn’t get any easier than that!

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BYOD Best Practices – A Guide

As the Bring Your Own Device (BYOD) trend continues to gain traction in schools and most of the today’s global workforce, the IT risks associated with BYOD will continue to grow as well. And as more and more sensitive data is saved in online storage solutions or on people’s personal mobile devices, the need for secure remote and mobile access solutions has become paramount.

And so, to make sure you and your employees are securely accessing files via a mobile device or cloud storage solution, it’s important that you follow some basic BYOD best practices. This guide will share with you four best practices for BYOD in the workforce:

1. Safeguard your content online and off – Making sure that your wireless connection is protected, that you have optimized your online accounts for maximum security, and that you are only visiting secure websites are a few basic steps that anyone can take to help keep the devices you use (to remotely access your files and sensitive data) safe and secure.

 2. Provide tools anyone can use – No matter how big or small your business is, you undoubtedly will have employees with varying degrees of tech-savvy-ness. To make sure all of your employees are following the same BYOD best practices, you need to make sure that for whatever needs they have (sending large files, online collaboration, video sharing, etc.), you provide them with a tool/service that even your least techy person can be comfortable using.

3. Make sure employees that are leaving aren’t taking your sensitive data with them – if your company encourages its employees to use their mobile devices to increase productivity, it’s critical that you come up with a plan for if/when those employees leave. BYOD is already risky, but once you throw in a terminated employee, the risks are much greater.

4. Design and implement an effective and secure BYOD policy – Much like a best practices guide, your BYOD policy should be available to all of your employees and it should clearly indicate how they should use their personal devices in conjunction with work materials. Make sure that your BYOD policy is clear and easy to understand and that your employees both understand and agree to adhere to the rules put in place in your policy.

Ideally, you want to find a service or tool that is able to take the guess-work out of whether or not your employees are adhering to BYOD best practices.

That’s where TappIn comes in. With TappIn, your content isn’t being saved in or synced to an online storage device, and instead can remain safe on your computer or NAS. With TappIn, you can choose who you want to share your files with, as well as remove access from former employees. And because TappIn is extremely easy to use, even your least techy employees can use it.

Try TappIn Pro FREE for 30 days and see for yourself how TappIn helps make BYOD less risky.