Tag Archives: online file sharing

Where Are My Files

Easy access to files over the Internet is more accessible than ever thanks to the convenience of cloud computing. However, according to Infosec Island, two of the most crucial issues with using a free cloud drive is not knowing where your files are located and who has access to them. With sensitive documents using cloud storage, may not be the best way to go because this method of file sharing and storage iffy in most situations. How do you take advantage of the increasing suitability of web-based storage while maintaining your privacy and file security? Go with an online file sharing program that offers secure file sharing, as well as secure mobile access.

TappIn - Keep sensitive files on your computer and access them from anywhere.

Using Tappin you can access your digital files from a number of platforms including iPhone, Android, Mac and Windows. Additionally, just with any cloud drive, you can access your files from anywhere you have Internet service. So what sets this file storage provider apart from other cloud storage services, such as Dropbox? You do not have to download, sync or copy your files from one device to the next. Additionally your files do not float around in the cloud unprotected. This more reliable system allows you to have immediate access to everything you have in the file sharing system, while maintaining security and professionalism.

Security Concerns

Another bonus with utilizing Tappin for sharing and storing files is the increased security offered by the program. While you can opt to put your files out in the cloud via your 10GB OnTapp account (TappIn Pro version), which is a transitional cloud, you can rest assured that your files will not stay there forever. This feature allows you to store up to 10 GB of files on the OnTapp cloud. An expiration date is placed on the cloud, and once files expire they return to your permanent repository. Since nothing is left out in the cloud indefinitely, you greatly reduce the risk of having hackers steal your important information.

Additionally, you have secure mobile access when using OnTapp. If your mobile device is stolen or broken, you are less likely to have your personal information stolen. You can rest assured knowing that anything stored on the OnTapp cloud will automatically return to your permanent file storage upon its expiration. You can also clear out your files remotely in case of security breaches using this system thanks to the remote file accessibility.

Online file sharing via a cloud drive is no longer the wave of the future. It is the power web users have now harnessed to encourage independence of technology, improved efficiency, and greater accessibility for file maintenance. Keep up with the cloud by choosing a trustworthy and affordable storage system, such as the Dropbox alternative of Tappin, as your file sharing provider.

Best Photo Storage and Sharing for Professional Photographers

If you’re a professional photographer, your pictures are both your lifeblood and the most expensive part of your business. Since the size of photos today can quickly fill up even large storage devices, you can easily spend thousands of dollars on external drives and other storage media. In addition to costing more money, managing all that external storage is time consuming and error prone. It’s easy to misplace an important photo just when a customer wants one in a hurry. Sharing photos with clients is also a problem, as it’s usually difficult to email more than one or two photos at a time.

As a professional, you need a backup plan for all your photos in the event of disaster, and making separate copies of everything you own and storing it in another location is costly and time consuming.

Wouldn’t you rather be spending more time with your clients rather than making backups of everything you own? And wouldn't you rather be making more money off each photo instead of spending it on storage? Online storage and large file-sharing options such as Dropbox can help, but many of these plans lack the security required by professionals. As a professional photographer, you don’t want your photos splashed all over the Internet for everyone to see. To ensure the confidentiality of your clients, you need something more.

Let TappIn enter the picture! Tappin provides a secure and affordable alternative to Dropbox and other online solutions. With TappIn, you can upload all your photos to a secure environment that allows you to easily share large files with your customers for viewing, modification, and selection. mobile-photo-sharing.fwTappin also helps take care of your backup worries and can be part of an affordable and simple disaster recovery plan. In addition, if you need more storage, you can upgrade your plan instantly with a few mouse clicks instead of ordering new storage devices online and waiting for them to show up or wasting your time running to your local bricks and mortar store.

With all that TappIn has to offer, the best part is the price! In addition to being more efficient and effective, TappIn’s prices will be much lower than buying your own storage. The savings in both time and money will make your photography business more profitable and allow you to expand your business or upgrade your equipment. To get started on your savings or to get more information, visit Tappin.com for a FREE 30-Day TRIAL, or call us at 210 308-3267 today!

Cloud Storage

Cloud Storage Means Security for Small Business Data

Nearly two-thirds of American companies are using cloud computing for some aspect of their business, according to a survey by Avanade, and that number is increasing by approximately 19 percent each year. If your company hasn't embraced the cloud yet, or if you have yet to use cloud storage, you're missing some of the big-company features cloud storage can offer small businesses. The most important of these is security.

How cloud storage means security for small businesses

In addition to being convenient, storing your data online can keep your sensitive client and business information secure for even the smallest business. What can cloud storage offer:

  • Secure access to all digital files. When you store your data on a server or hard drive, your information is subject to hackers and unauthorized access. What's more: if your computer is stolen or destroyed, your data goes with it. With cloud storage, your data remains intact and your can access it from any computer.
  • Secure mobile access. Mobile devices are notoriously easy to hack. While storing your sensitive sales and client information on your iPad or other device many be convenient, it' also leaves your company information largely unguarded. Cloud storage offers security AND convenience.
  • Secure file sharing. Unless you're a one-person business, you likely have sensitive sales data and other information that you share with your mobile sales force or other principals in the company. Security can be an issue with many file-sharing services. With cloud storage, all authorized users can access the information quickly and securely.

Cloud storage offers several levels of security. If your lap tap or company computer system is lost or destroyed in a fire or other accident, your data remains. In addition, your data is protected by a team of IT security professionals, something that is beyond the means of most small businesses when the owner wears multiple hats.

Tappin offers a secure and affordable Dropbox alternative. We feature a variety of cloud storage solutions designed for small businesses, and we use the same high-level security encryption that is used by banks and financial institutions for their Internet transactions. We also use a one-way hashing algorithm that can't be reversed to protect customer passwords. Content safety is the most important aspect of Tappin products. To learn more about how Tappin solutions can help your business, visit Tappin.com or call our sales department at 210 308-3267.

 

5 Reasons Your Small Business Benefits from The Cloud

5 Reasons to Use the Cloud in Your Small Business

According to a recent article in Forbes.com, the total market for cloud services “is expected to grow from $76.9 billion in 2010 to $210 billion by 2016.” So far the numbers appear to be backing that assertion up. If you're not using “the cloud” in your small business, here are five good reasons why you might want to start.

1) Secure File Sharing and Access
This is a big deal for businesses of all sizes. Cyber-security is becoming a major risk for businesses on a global scale. Laptops and mobile devices make it easier than ever for people to simply grab the devices that contain important information that places your business and your customers at risk. Rather than storing this information on insecure devices, you can have vital information that’s stored on secured servers in the cloud while allowing access to these important documents and information virtually anywhere and at any time by users who have the right file sharing app, like Tappin.

2) Bring Down Technology Costs
Most small businesses can’t easily afford a full time IT guy (or girl) on staff. It’s an expense that would be nice, considering the vulnerabilities many companies face when it comes to cyber security. However, it’s largely outside the realm of practicality. Storing information on secured clouds means that you have the benefits of a full-time IT staff to protect your information for a much more affordable price.

3) Convenience
It wasn’t that long ago when people had to carry portable filing cabinets around to keep up with all the paperwork they were responsible for. At least that’s what it felt like after eight to ten, or more, long hours of a workday. Now all you need is a smartphone, tablet computer, or laptop and you can access all those important files at any time of the day or night. It’s much more convenient than it’s ever been in the past.

4) Disaster Recovery
Recent years have shown devastating disasters that wiped out communities. Whether it’s forest fires, hurricanes, earthquakes, or tornadoes; disasters happen at the worst possible moments. Off-site storage of information in “the cloud” ensures that when bad things happen for the sake of your business, the information you’ve stored in the cloud is protected. This will help you, and your business, get back up and running much faster. It will also give you the tools you need to get in touch with customers to update them about what’s going on too.

5) Reduce Environmental Impact
How many trees are lost to creating additional paper copies of information so that multiple people in your business have access to it? Business owners interested in adopting a more earth-friendly way of doing business will appreciate the simplicity of this step in the process.

These are just a few of the general ways businesses benefit from operating in the cloud. If you look hard enough, you’re sure to find a few ways that are specific to your business. Then you can become part of the 41 percent of growth in expected cloud use the IDC’s “Worldwide and Regional Public IT Cloud Services 2012-2016 Forecast” has predicted over the next four years.

 

Benefits of Remote File Access for Your Small Business

Remote file access is so much more than a simple backup copy of all the important documents and files your business possesses. It’s easy access to this information no matter where you or your employees may be at the time. Here are five of the benefits your small business can enjoy with remote file access.

1) Access Files while at Client’s Site
Employees no longer need to bring large, heavy briefcases full of information with them to client’s sites. Whether you’re in the construction business, provide insurance estimates, or provide home health services; you can now access important construction plans and other information, insurance files, and medical records on-the-go. All you need is the right mobile app, such as Tappin, on your mobile device or laptop to securely access the information wherever your business takes you.

2) Better Time Management
It can take a great deal of time to drive back and forth gathering the correct documentation between clients. Searching through files and folders is another time consuming process. Even worse is going back and forth between offices or cubicles in search of one elusive document that got away. Having all the information stored in one convenient location for fast access by whomever needs it is the simplest solution for everyone.

3) Automatic Backups
Wouldn't it be nice if you never needed to worry about losing important documents again? That day is here. Most businesses, sadly, just haven’t caught on quite yet. Remote file access means there’s already a secured backup of the information your small business requires.

4) Collaboration
No matter how many employees you have working on a given project at a time, or how limited or involved their roles may be, you can now allow as many employees as you need to have shared access to the same documents and information without printing out dozens (or even hundreds) of copies. This makes it easier than ever before to get the right information to the right people without any paperwork becoming lost in the transition.

5) Increased Productivity and Profitability
At the end of the day, this allows your employees to invest their talents where they are most needed, rather than on shuffling papers and packing them up for the day. You’ll get more productivity from them and that will lead to greater profits for your business.

Remote file access has a lot to offer small and large businesses alike. Perhaps the best benefit, for small business owners, is that you get the benefit of an IT department without the high costs.

Protect Your Online Content from Theft in 4 Easy Steps

Protecting your content online is becoming a bigger and bigger concern as the Internet’s “sharing culture”-attitude continues to grow with popular social media platforms whose user-generated content are based around sharing online content. Previously, we shared with you five basic tips for safeguarding your content online and off. In this blog post, we will share with you how to protect your online content from theft in four easy-to-follow steps:

Step 1: Get a Creative Commons License

Getting a creative commons license for your work is simple. Once you’re on the Creative Commons website, click Choose a License from the License section of the homepage. The website then lets you select your license features, which license type you want, as well as a section that once you fill it out will help others easily attribute works to you.

Step 2: Incorporate the CC Logo on Every Page of Content

The “Choose a License” page of the Creative Commons website also has a section for people who have a web page. All you have to do is copy the code in the text box, and insert the icon onto each page of your website. This will prevent people for pretending they did not know your work was under a Creative Commons license.

Step 3: Include Watermarks in Images You Create

Images are some of the most popular content on the Internet today. Whether you take a picture with your camera or create an image on your computer, once you post that photo or image online, it’s fairly easy for anyone to save the picture and publish as their own. Including a watermark in the images you create will help deter people from stealing your images and easily making them their own.

Step 4: Use Tools to Locate Your Content Elsewhere Online

Even if you follow steps 1–3 fully, there are still ways in which people can and will steal your work. And so, to make sure your content can’t be found elsewhere online, there are a few online tools you can use to search the Internet for plagiarized content.

The truth is, the Internet is a space that was made for sharing content (with or without the author’s permission). Being diligent when it comes to knowing where your content is online at all times will be the only way you can make sure that your content isn’t being stolen online. To skip these steps and share content privately online, check out the TappIn Professional Edition 30 day free trial.

 

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“Mega” Concerns over Unauthorized File Sharing Websites

Mega Logo

The well-known, “flamboyant” founder of Megaupload, Kim Dotcom, has developed a new version of his file sharing service named Mega. This new site is designed primarily to make it nearly impossible for U.S. law enforcement officials to figure out what files are being shared that violate copyright protections.

If you haven’t heard of Kim Dotcom, maybe you have heard about the high-profile raid by U.S. law enforcement on his New Zealand mansion on January 19th of this year. Dotcom was arrested and is still awaiting trial facing extradition to the United States to face copyright theft charges. He was also forced to shut down his file sharing service Megaupload.

By not using any U.S. domains, U.S. providers or U.S. hosting services, as well as encrypting files shares on the site (keeping them secret from even the site’s administrators), Dotcom hopes his new Mega site will be able to avoid the long arm of the U.S. law. And because the U.S.’s legislation of the Internet applies only to its citizens, Dotcom might’ve just figured out how to avoid another arrest… for now.

What These Concerns Could Mean for You

Unauthorized file sharing websites are not a new phenomenon, since the beginning of the Internet people have been looking for ways to share files whether they are authorized for sharing or not. Though most unauthorized file sharing is done around movies, music, television, etc., the concerns with these types of sites should be shared by all types of businesses.

The ramifications could be massive when you start considering the possibility of your employees using unauthorized file sharing sites to share your own company’s sensitive information. And because Mega has been designed specifically to make it nearly impossible to figure out what information is being shared, you would have no way of being able to figure out where the sensitive data leak is happening.

What You Can Do to Avoid a Mega Disaster

  1. Block all unauthorized file sharing websites from your network
  2. Include your policy on unauthorized file sharing websites in your company’s internet policy
  3. Provide your employees with safe and secure file sharing solutions

The truth is, you can’t absolutely make sure that your employees aren’t using these sites to share sensitive files. However, you can control what happens on your business’s network. Make sure you are monitoring it and making sure your employees aren’t exposing your data or your business to unnecessary cyber and legal threats.

Related Posts
How to Share Videos Without Uploading them Online
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The Business of Data Storage and Sharing

Online Collaboration - Tools to Help You Work From Anywhere

As we’ve discussed previously, the rising BYOD trend and the new popularity of telecommuting has made it necessary for mobile workers to find and adopt new technologies that give them secure remote access, viewing, editing, online collaboration and communication capabilities.

When looking for tools to facilitate online collaboration, there are a couple of questions you must ask yourself before choosing a program or service. The first question is what is the most important characteristic you want the program or service to have?

Once you answer whether it’s speed, access, editing, or communicating capabilities that are the most important the program/service you need, you can choose the right program/service for you and your business.

There are many online collaboration tools, programs, and services out there today, however, many of them can end up being very expensive (charging both monthly fees as well as charging per project). And so, we have listed some of the best inexpensive online collaboration tools, programs, and services as well as the qualities they are best known for:

1. Google Drive

With Google Drive, you can create, save, and share up to 2GB of data in Google Drive for free. Google Drive is the best for online document collaboration in that it allows multiple users to access and edit the same document at once. You can also add comments to the text as well as chat with each other in an instant message box on the right side margin of every document.

2. Teambox

If you are looking for project management capabilities, Teambox is the online collaboration tool to choose. Some of the project management aspects of this program include task lists, due dates, and email notifications.

3. Smartsheet

Though Smartsheet is a subscription online collaboration tool, it does come with a 30-day free trial. The security features in Smartsheet include restricting access and monitoring usage, so you can safely share sensitive data. Smartsheet also incorporates aspects of Word and Excel to allow you to better edit your data.

4. Co-op

The Co-op dashboard looks a lot like the newsfeed on Facebook. Users in the same group can post status updates that will be seen by the rest of the group. You can also track time spent on certain projects and keep detailed records of your work so that you can go back and check it.

Remember, if it’s fast and secure remote access you’re looking for as the primary characteristics for the online collaboration tool you decide to use, then TappIn is by far your best bet. TappIn gives you secure and immediate access to your own and shared data from a wide range of mobile devices.

What do you look for in an online collaboration tool? Which tools, programs, and/or services would you recommend for online collaboration? Did we miss any of your favorites?

 

Amazon

GlobalSCAPE's TappIn Launches New Remote Access App for Amazon's Kindle Fire

TappIn, Inc. announced today the launch of its new Kindle Fire personal cloud service app. The new app is TappIn's first product release since becoming a subsidiary of secure information exchange leader GlobalSCAPE, Inc. (NYSE Amex: GSB) earlier this month.The application turns the world's most popular e-reader into a secure portal to obtain content safely and securely when connected to any wireless network. Social functions include access to mixed media playlists and the ability to share and manage unlimited distribution of locally stored files on Facebook.

Unlike remote access products that consume mass amounts of storage, TappIn makes content available through a secure cloud pathway, thereby allowing users to "tap in" to their storage location, wherever that may be. TappIn's unique cloud access portal means users can obtain content without having to download, save, and manage it on their mobile device. This method of delivery not only saves storage space, it ensures content remains secure and private on the user's home or work computer or other storage device. The new app for the Kindle Fire platform includes all of TappIn's latest capabilities, including security features already available on the iOS and Android platforms.

Key features include:

  • TappIn SecureShare™: Users can easily customize TappIn's enhanced SecureShare™ authentication capabilities to protect sensitive information by providing selective access and requiring specific recipients to login securely before viewing private files. Users can choose to authenticate via login or share files via public access with a link to the photo, file, or folder. Using the app, users can also easily import contacts from Gmail, Yahoo!, Hotmail, and other email providers directly into TappIn, providing one-click sharing.
  • SocialShare™: Share photos, files, or folders from your device directly to Facebook. A link to the file and a thumbnail of the photo is posted to the user's Facebook wall, along with any comment to Facebook "Friends." Files are not uploaded to Facebook, but rather remain securely stored on the user's computer, allowing for easy control and removal.
  • Enhanced A La Carte Playlist™: With TappIn, Kindle Fire users now have full access to their entire music library. TappIn's A La Carte Playlist™ capability allows Apple users to generate playlists from multiple iTunes and MP3 libraries. With one click, the TappIn app populates a list of all folders that contain music files, and allows users to select from those folders to create a single, unique playlist. TappIn's Now Playing™ feature enables users to stream music or browse photos or documents while simultaneously using other applications. Streaming access also eliminates the need to download and manage the content on your mobile device, saving time and storage space, and safeguarding privacy.

"The Kindle Fire device is blurring the lines between the e-reader and tablet, allowing us an even greater convergence of our personal and professional lives," said Chris Hopen, president of TappIn. "TappIn's new app allows users to maximize the innovative multitasking capabilities, social, and collaboration features of this device by providing access to remotely stored digital content, regardless of system, file type, or content location right on their Kindle Fire."

TappIn's app for the Kindle Fire is available in two editions designed to cater to the needs of individuals and businesses. The TappIn Light version is available free of charge from the Amazon Appstore for Android, while the TappIn Standard edition is available for $23.99/year and offers consumers unlimited access to any digital file, regardless of size.

GlobalSCAPE® Acquires Innovative Mobile File Sharing Company TappIn™

GlobalSCAPE, Inc. (NYSE Amex: GSB), a leading developer of secure information exchange solutions for businesses and consumers, today announced that the company has expanded its capabilities by acquiring privately-held, Seattle-based mobile file sharing innovator TappIn, Inc.

“Combining GlobalSCAPE’s leadership in secure information exchange with TappIn’s strength in secure digital content mobility allows us to deliver a powerful solution for consumers and businesses,” said GlobalSCAPE CEO Jim Morris. “Through this acquisition, GlobalSCAPE continues to remove barriers between users and their content, stored in multiple locations, while maintaining privacy and security regardless of the device being used. There has been explosive growth in tablet and smartphone sales in recent years, and we expect this trend to continue, driving strong market demand for the TappIn solution.”

We are very excited to announce that GlobalSCAPE®, a leader in the secure information exchange solutions,  has acquired TappIn. As a TappIn customer, you will continue to receive the same leading-edge product and high level of service you’ve come to expect from us. But now, we can serve you better with increased resources to drive innovation faster and offer even more options for securely accessing and sharing files.

The GlobalSCAPE mission is to connect you with your digital content securely and seamlessly, anytime and anywhere. TappIn’s expertise and technology enhances GlobalSCAPE’s ability to remove file access barriers between you and your important media and data.  Again, TappIn will continue to provide you an easy and secure way to access, view, and share files stored on a home or work computer, from most mobile devices, platforms, and browsers.  You still don’t have to upload files to the cloud -- we provide you access to your data wherever it lives.  We fully support Apple iPhone® and iPad®, Google® Android™, Amazon® Kindle and Windows® Phone.

One final note – you’ll continue seeing additional capabilities and integration between TappIn and GlobalSCAPE solutions, bringing you even more benefits in the future.